The Records and Data Manager will direct and oversee the Records Unit Team, Supervisors, and the Eugene Police technology analysts. The successful candidate will have outstanding interpersonal and supervisory skills, a positive attitude, integrity, flexibility, and the ability to learn and administer a complex records management system including the storage and release of public records. Don't wait. Put your project management skills to the test by applying for this challenging and rewarding position with the Eugene Police Department!
Department/Division: Police Department/Technical Services Division
Work Schedule: 40 hours/week; Monday – Friday *Additional evening and weekend hours may be required with flexibility to adjust daytime hours based on position demands
Work Location: Eugene Police Department, 300 Country Club Road
Salary: $66,996.80 - $86,652.80 Annually
Application Deadline: Monday, February 26, 2018 by 5pm
ACCEPTING ON-LINE APPLICATIONS ONLY
Examples of Duties Performed – Duties may include but are not limited to the following:
Management and Supervision: Encourage a team environment in the Records Unit in conjunction with the Technology (IT) Team. Work with the Records Supervisors to coach, mentor and develop employees; supervise, train and evaluate staff; effectively delegate work; ensure staff work is accurate and of high quality; provide support to staff when needed to resolve difficult situations.
Manages, directs, and coordinates section activities; works with staff to establish schedules and methods; develops and implements policies and procedures; assigns work activities, projects and programs, and monitors work flow; reviews and evaluates work products, methods, and procedures.
Reviews and evaluates the effectiveness of operations; modifies strategies to achieve goals.
Assists in the development and administration of the section's budget; participates in the forecast of additional funds needed for staffing, equipment, materials, and supplies; assists in administering the approved budget.
Responsible for the selection, supervision and evaluation of assigned staff; assigns work and ensures appropriate training is provided; investigates complaints; recommends and administers disciplinary actions; handles sensitive personnel matters and recommends grievance responses; exercises full supervision over employees.
Ensures departmental implementation of and adherence to the City's Affirmative Action and Diversity Work Plans. Coordinates the implementation of effective processes and models to produce division wide diversity initiatives. Facilitates staff development on such issues as diversity and creating a respectful working environment.
Develops and presents administrative and management reports.
Acts as Department's Public Records Coordinator.
Acts as Police Technical Services Division Manager as required.
Customer Service and Communications: Communicate and coordinate with other Program Managers and Teams to ensure operational effectiveness; research, and resolve technical, sensitive and/or controversial inquiries, complaints and concerns; respond to requests for information from the media, the public and business and community organizations.
Answers questions and provides information to the public; investigates complaints and recommends corrective action as necessary to resolve complaints; performs a variety of public relations activities.
Represents city and department needs on a variety of City, County, and statewide committees and task teams.
Legal and Professional Framework: Understand and apply Federal, State and local laws, ordinances, rules, policies and regulations; processes background check information for other City departments.
Ensures proper utilization and access of multiple police records information systems; coordinates the installation of software; orders necessary repairs; reviews publications on needed hardware and software to update system.
Coordinates and provides input regarding the development and planning for the introduction of new technology and services; leads and coordinates special projects; and consults with users on technology issues, including software and network system needs.
Acts as Non-Sworn Background Coordinator for EPD and other City departments; processes backgrounds and credit check information as applicable.
To view a full list of duties, knowledge, and skills required for this position you can link to the position's CLASSIFICATION.
Required Experience: Four years of increasing responsibilities with police records, project management, crime identification, or a combination of related data/IT, public safety, and/or legal analysis experience - including a minimum of two years of supervisory experience.
Preferred Experience (in addition to the Required Experience):
Two Years technical and/or supervisory experience with IT systems/network security and/or public safety
Coursework and/or certifications such as CompTIA (A+, Network+, Security+), GSEC-GIAC, etc.
Education: High school diploma or equivalent G.E.D. supplemented by college level courses in police science, public administration, or a closely related field.
This position requires a full police background check. Valid Oregon driver's license, or ability to obtain by date of hire; must pass driving records check and, if hired, maintain a driving record that meets the City's standard. Oregon law requires that an out-of-state license holder must obtain a valid Oregon license (with appropriate endorsements) within 30 days of becoming domiciled in the state (ORS 803.355).
Upon eligibility, the City will contribute an employee contribution of 6%, as well as the employer contribution, to a retirement program administered by the Oregon Public Employees' Retirement System (PERS). In addition, the City will pay a 3% contribution to a deferred compensation program if the employee contributes at least 1%.
Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment.
DUE TO THE VOLUME OF APPLICATIONS RECEIVED BY THE CITY, GENERALLY, ONLY APPLICANTS SELECTED FOR FURTHER CONSIDERATION (TESTING, INTERVIEWS) WILL BE CONTACTED.
Current information about the status of a job posting is available by going to www.eugene-or.gov/jobs and selecting "Job Status." The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061. In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States. The City of Eugene is committed to a work environment which values the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally competent service to all members of our community. As part of our commitment to diversity, the City continues to be an affirmative action/equal opportunity employer. Women, people with disabilities, and persons of color are strongly encouraged to apply.
City of Eugene, Human Resources * 940 Willamette St, Suite 200 * Eugene * OR * 97401 * (541) 682-5061 * http://agency.governmentjobs.com/eugene/default.cfm
Location/Region: Eugene, OR (US - 97401)